Documentation — PitManager

Step by step

Getting Started

From a fresh account to a fully tracked fleet. A guided onboarding walks you through these same steps the first time you log in — you can reopen it any time from Settings.

Create an account and pick a team

Register at /login. Every bit of data in PitManager belongs to a team, so you start in your personal workspace and can create or join teams at any time using the team switcher at the bottom of the sidebar. After logging in you land on the Dashboard.

💡Invited by a teammate? Open the invite link, accept, and fill in your roster profile — you'll join their team directly.

Add your first car

directions_car Fleet chevron_right + Add Car

Go to Fleet and add a car. Pick the brand and model from the built-in catalogue (or type your own), then enter the VIN, fuel type, owner, and delivery date, and optionally upload a photo. A unique Car ID is generated from the VIN and owner name.

💡The VIN and owner name together produce the Car ID, so the same VIN with a different owner gives a different ID.

Set service intervals

directions_car Car Detail chevron_right Logbook chevron_right Edit Intervals

Open a car and, on the Logbook tab, click Edit Intervals. Add the parts you want to track with schedules by km, hours, weeks, or years — or Load a template to prefill common parts and save your own setup for reuse.

Import your part catalog (optional)

inventory_2 Stock chevron_right Part List

On the Stock page, open Part List and click upload_fileImport to bring in parts from Excel or CSV. A part catalog lets you attach part numbers and prices to interval rows, jobs, and incident repairs later.

Plan your first event

calendar_month Calendar chevron_right + Add Event

Open the Calendar and create an event — Race, Test, Endurance, Track Day, or Meeting. Assign cars and crew, then build a day-by-day schedule. During the weekend, the Current Event page becomes your trackside command centre.

Command center

Dashboard

Your daily check-in. The Dashboard pulls every car, alert, open job, and stock pressure into one screen — and every row deep-links straight to the page that owns it.

KPI strip

Across the top: total cars, open service alerts, open jobs, and days to the next event. A live countdown ticks down to the next event on the calendar; if nothing is scheduled you get an Open Calendar shortcut.

Service alerts

A fleet-wide list of components that have crossed a threshold, ordered Overdue → Very Soon → Soon. Click any row to jump to that part in the car's Logbook.

Car readiness

A card per car showing its state at a glance:

Ready Attention Work open At Event

with a breakdown of alerts and open work behind each one.

Workshop

The job exceptions that need attention now: blocked, overdue, and in-progress jobs — with the name of whoever is currently working on them.

Stock pressure

Tyres, pads, and discs at a glance: how many sets are usable, how many are mounted, and how many are worn out. A "Mounted & worn out" list flags parts that need replacing before the car runs again.

Your garage

Fleet

Every car in the team, grouped by model. The Fleet page is the gateway to each car's detail view, with status at a glance and tools to organise a large garage.

Read the car cards

Cars are grouped by brand and model. Each card shows its photo, odometer (KM), engine hours (HRS), and alert count, plus a status badge in the corner:

Ready Attention Workshop At Event

A car running at a live event shows a LIVE tag; upcoming events show their date. An active-jobs badge turns red when a job is Critical.

Jump straight to what you need

Each card has quick actions: open_in_newOpen for the full detail view, plus buildService and assignmentJobs to land directly on those tabs.

Filter and search

Search by car ID, brand, or type, and narrow the grid with multi-select chips for brand, owner, and fuel type, or the status pills (Ready · Attention · Workshop · At Event). Your filters are remembered between visits.

Store cars you're not running

Use inventory_2Store to archive a car so it drops out of the active fleet and dashboard. Toggle the Stored view to see archived cars and unarchiveSet Active to bring one back. Turn on select mode to store or reactivate several cars at once, and drag cards to reorder the garage.

The car detail page

Opening a car reveals a tabbed detail panel:

Events Logbook Tyres Brakes Service history Jobs Incident Compliance

A downloadPDF button exports a full "Situation Report" for the car, and the More menu holds Edit, Delete, Transfer, Store, and Baseline mode.

Component wear

Service Intervals

The maintenance bible for each car — every tracked part, its service and replacement schedule, and the parts needed to do the work. Reuse it across cars with templates.

Open the interval editor

directions_car Car Detail chevron_right Logbook chevron_right Edit Intervals

On a car's Logbook tab, click Edit Intervals. Build the table from scratch with + Add Row, or load a saved template from the template bar at the top.

Service vs Max Life

Each row has two independent interval groups:

Service (S.) — how often the part is inspected or serviced. Resets on every Service or Replace action.

Max Life (M.) — the absolute lifespan before the part must be replaced. Only resets on a Replace action.

💡For an engine belt: set a Service km interval for inspection, and a Max Life km interval for mandatory replacement. Inspecting it won't reset the Max Life clock.

Fill the interval columns

For each part, set intervals in any mix of Km, Hrs (engine hours), Wks (weeks), and Yrs (years) — under both the Service (S.) and Max-life (M.) groups. Leave a cell blank if a unit doesn't apply. The Prf column is a free-text note (e.g. "Visual inspection only").

Attach a parts list

Each row has a Parts editor. Add the consumables and components needed for the job, with quantity and part number — and PitManager will autocomplete from your part catalog and link the matching PDF page. Tick Svc for items consumed during a service but not a full replacement.

Organise and save as a template

Assign a Category (Engine, Gearbox, Chassis…) to group parts in the wear tracker. When you're happy, click Save as template in the template bar — then load that template onto any other car to skip re-entering the same intervals.

Track & service

Logbook & Wear

The Logbook tab is mission control for a car's maintenance: see what's wearing out, queue the work, schedule it as a job, and watch the wear baselines reset as parts are checked off.

Read the wear tracker

directions_car Car Detail chevron_right Logbook

Every tracked component appears with its service and max-life progress bars, last-serviced details, and a status dot. Summary pills at the top count how many parts are overdue, due soon, upcoming, or untracked. Switch between list and card layouts, and filter by category or status.

💡A banner warns when parts have no tracking history yet — click it to review and back-date them.

Queue the parts you'll work on

On any part row, click addAdd to queue and choose the action — Service or Replace. Queued parts collect in the Wear Queue panel below the tracker, where you can change the action or remove items before scheduling.

Schedule the queue as a job

directions_car Logbook chevron_right Wear Queue

Click Schedule as Job to turn the whole queue into a single job with those parts pre-loaded as a checklist. It appears in the Jobs tab and under the logbook's Scheduled filter.

💡You can queue parts from different categories and schedule them all in one job.

Check off parts as you work

Open the job and tick each part as it's completed. Checking off a part immediately logs it to the service history and resets its wear baseline — you don't need to wait for the whole job to finish.

Filter the logbook views

The logbook can be filtered four ways:

All — everything.
Scheduled — active jobs that include service-interval parts.
Done — completed service entries, most recent first.
Due — components within 20% of their service interval.

Thresholds

Alerts & Colors

Understand how wear-bar colors and service alerts work, and how to tune the thresholds to your team's tolerances.

Bar colors explained

Wear bars change color based on how much of the interval is remaining:

OK Plenty of life remaining

Soon Approaching threshold

Overdue At or past limit

Max Life bars use a separate scale: dim blue → steel grey → amber → red, because they represent absolute part lifespan rather than routine service.

Service alerts card

directions_car Car Detail chevron_right Logbook

The Service Alerts card lists every part that has crossed a threshold, most critical first:

Overdue Very Soon Soon

Click any alert to jump straight to that component in the wear tracker. If everything's within limits you'll see a green "all clear" state.

Configuring thresholds

Click the ⚙ gear icon on the Service Alerts card to open Alert Thresholds. Set your Very Soon and Soon values for each unit:

km left — kilometres remaining
hrs left — engine hours remaining
wks left — weeks remaining
yrs left — years remaining

Both the bar colors and the alert card use these same values.

Where alerts surface

The same thresholds drive the Dashboard service-alerts feed and the Attention status on Fleet cards — so tightening a threshold raises the flag everywhere at once, not just on the car's own page.

Work orders

Jobs

Plan, schedule, and track every piece of work on a car — from a queued service to a one-off fix. Jobs carry parts, free-form steps, attachments, time tracking, and a prep-window timeline.

Create a job

directions_car Car Detail chevron_right Jobs chevron_right + New Job

From the Jobs tab, click + New Job. Give it a title, category, priority (Low · Normal · High · Critical), assignees, and a due date. Jobs can be standalone, or — more commonly — created from the wear queue with service parts pre-loaded.

Steps vs parts

A job holds two checklists. Parts are tied to the wear tracker — ticking one logs the service and resets that component's baseline. Steps are free-form procedural instructions (torque values, checks, procedures). Steps are how to do the work; parts are what was done.

Track time and presence

Click play_arrowStart working to log your hours against a job; the card shows total time worked and who's on it right now. If a job is held up, set its status to Blocked with a reason so the whole team can see it on the Dashboard's Workshop panel. Attach photos or PDFs for reference.

Schedule on the timeline

Switch the Jobs tab to Timeline view for a week-by-week prep window between your last and next events. Drag a job into a week to schedule it, or into the tray to unschedule it — perfect for spreading workshop load across the weeks before a race.

Mark done

When the checklists are complete, the card offers checkMark Done. The job moves to the Completed view and the Done filter of the logbook. Its service-log entries remain a permanent record of the odometer and hours at the time each part was checked off. Completed jobs older than 14 days drop off the active list automatically.

The permanent record

Service History

A complete, searchable log of every service ever performed on the car — what was done, when, at what mileage, and by whom.

Browse the history

directions_car Car Detail chevron_right Service history

The Service history tab lists every logged service entry, newest first. Each entry records the date, odometer, engine hours, the parts worked on (with Serviced, Replaced, or Inspected tags), the technician, and any notes.

Search, filter, and export

Use the search and filter bar to find work on a specific component or date range, and drill into a single component's history to see only its service line. Export the whole history to CSV for records or audits.

Edit a past record

Got a date or odometer wrong? Open a past entry to correct the date, odometer, hours, notes, or technician. The wear tracker recalculates from the corrected baseline automatically.

Scheduled jobs appear here too

Jobs scheduled from the wear queue show up in the logbook with their own detail view, so you can see planned-but-not-yet-completed work alongside the finished record — no more guessing whether a service was logged.

Setup & ownership

Baseline & Transfer

Two owner/manager tools that sit in a car's More menu: back-date historical service data without skewing live metrics, and hand a car to another person or team.

Baseline mode

directions_car Car Detail chevron_right More chevron_right Baseline mode

Turning on Baseline mode lets you enter a car's history — last service and replacement dates, mileages, and hours per part — without it counting as live activity. An amber frame and banner show you're in baseline mode; data added here is flagged historical and excluded from live wear and metrics. Click Done to exit.

💡Use this when onboarding a car that already has years of service behind it.

Transfer a car

directions_car Car Detail chevron_right More chevron_right Transfer

The Transfer dialog has two tabs. User sends the car — with its full history — to another person by email; they accept from their account's Pending Transfers. Team moves the car instantly to another of your teams (where you're a manager or owner).

Accepting a transfer

Incoming transfers wait under Settings → Account → Pending Transfers, showing the car and who sent it. Click Accept to add it to your fleet with its complete service record, or Decline to reject it.

Inventory

Tyre Stock

Track every tyre set across its whole life — mounted, in stock, or scrapped — with wear, shelf-age, and per-event pressure targets. Tyres and brakes are now managed separately on the Stock page.

Open a car's tyre stock

inventory_2 Stock chevron_right Tyre Stock

On the Stock page, open a car's Tyre Stock. Sets are grouped as Mounted, Available, and (optionally shown) Scrapped, with rim sets listed under On Rim. You can also open Tyres from the car's detail page.

Read the wear and age badges

Each set carries a wear badge based on how much life it has used:

NEW USED HEAVY WORN

Wear is calculated from driven km against the compound's max mileage. A set sitting in stock past its maximum age also gets an AGED warning so old rubber doesn't get overlooked.

Mount, unmount, scrap, restore

Drag sets between On Rim and stock to mount and unmount them. Drop a set on 🗑 Drop to scrap (or select several and Scrap Selected) to retire it — a toast lets you undo, and scrapped sets can be restored later from the set detail. Every change is recorded in the set's lifecycle timeline.

Assign sets to events & set pressures

Select sets and click Add to Event to allocate rubber for a weekend. On the Current Event page you can record target hot pressures per set, then log cold and hot readings that are colour-coded against target — green on-target, red over, blue under.

Organise a big inventory

Use the toolbar to search, filter by wear band, group by supplier or compound, and sort A–Z or by most life remaining. Manage Compounds defines compound names, colours, max mileage, and max shelf age that drive the warnings above.

Inventory

Brake Stock

Pads and discs as two linked inventories. Track pad sets of four and disc L/R pairs, bed them together, and get warned when a bedded pair gets split.

Open brake stock and switch tabs

inventory_2 Stock chevron_right Brake Stock

Brake Stock opens with two tabs in the sidebar — ◎ Discs and ▣ Pads — each split into Front Axle and Rear Axle. Filter by All / In stock / Mounted and search by label or compound.

Pad sets and disc pairs

Pads are tracked as sets of four (positions L-outer → R-outer). Add a four-pad set with + Add Pads, or select 2–4 loose same-axle, same-compound pads and click Make set. Discs are tracked as Left + Right pairs — + Add Sets creates a pair sharing one label.

Read wear and uneven-wear flags

Wear bars run green → amber → red as a set wears, with mileage colour-coded against the compound's max. If one pad in a set wears more than ~15% off its mates, a Δ% tag flags possible caliper trouble. Disc cards show a thickness sparkline with a projected km-to-minimum estimate.

Bed pads and discs together

Drag a disc set onto a pad set's link handle (⛓) to record them as a bedded pair. Linked chips appear on both cards; click one to open its partner. If the pair gets split — one part mounted, the other still in stock — you'll see a ⚠ Bedded pair split warning.

Assign, scrap, manage compounds

Select parts to Add to Event or Scrap Selected; scrapped sets become read-only but stay visible if you toggle them on. settingsManage Compounds defines the compounds, colours, and max mileage used across the brake inventory.

Parts library

Part Catalog

A team-wide parts database with item numbers, suppliers, prices, and PDF references. Feeds autocomplete into service intervals, jobs, and incident repair lists.

Open the Part List

inventory_2 Stock chevron_right Part List

On the Stock page open the Part List tab. Choose a model (or All models for a team-wide view) and you'll get a sortable, paginated table of parts. Toggle which columns show — category, pieces, list price, discount %, net price, page, part number — with the view_columnColumns menu.

Import in bulk

Click upload_fileImport to bring parts in from Excel or CSV with a column-mapping wizard, or add them one at a time with + Add Part (description and item number required). Each part can be scoped to one car or shared team-wide.

Link reference PDFs

Upload parts manuals with picture_as_pdfPDFs and give each part a page number. Then anywhere a part number appears — interval rows, jobs — the matching catalog page is one click away.

Bulk-edit and order

Select rows to set page, supplier, category, or discount in one go, or send them to Order Parts. Quick filters surface parts with no price, no page, or duplicate item numbers, and price-change badges (▲/▼) flag suppliers' movements over time.

Planning

Events & Calendar

Plan race weekends, tests, and meetings with a full operations plan — schedule, cars, crew, catering, travel, accommodation, and documents, all in one event.

Choose your view

calendar_month Calendar

The Calendar offers Month, Week (an hourly time-grid), Year (a whole-season overview), and List views. Filter by year and championship, and pin an event so it loads by default when you sign in.

Create an event

Click + Add Event and set the name, type (Race, Test, Endurance, Track Day, Meeting, or Other), dates, track, and championship. Pick a colour to tell event types apart on the calendar, then assign the cars and crew attending.

Build the full event plan

The event dialog has a tab for every part of the operation: Schedule (day-by-day time blocks), Cars (with per-car prep status), Crew, Catering (meals and dietary needs), Travel & Logistics (vehicles, trailers, drivers), Accommodation, and Documents (entry lists, regs, maps).

💡The Schedule tab flags overlapping crew or session times — click Jump to find a clash, or Ignore to dismiss one you've accepted.

Export and share

Duplicate a recurring event to reuse its plan, export the calendar to iCal for your phone, or print a run sheet for the weekend. Logged sessions on each car also appear on the car's Events tab with km and hours deltas.

Trackside

Current Event

Your trackside command centre for a live weekend — setups, run sheets, laps, tyre pressures, weather, and issues, all saved even when the connection drops.

Open the right event automatically

flag Current Event

The page auto-loads the most relevant event — your pinned event, or one happening today that you're crewing. A status dot shows live, tomorrow, or loaded, and a day strip lets you focus a single day of a multi-day event. Pick the car you're working on from the selector.

Manage setups

Record structured setup sheets — springs, ARBs, wings, ride heights, cambers, toe — as reusable key-value sheets. Duplicate a setup to make a small change, and attach the setup used to each run for traceability.

Run sheets, laps & comparison

Create a Run per session, log laps with sector splits (S1/S2/S3), fuel, and notes, and use the Pit Out / Pit In buttons to drive a live on-track timer. Best laps are highlighted automatically, and Compare overlays two runs side-by-side. Export laps or a comparison to CSV.

💡Connect Live Timing and laps and sectors write themselves into the run sheet as they happen — no manual entry.

Tyre pressures & weather

Per event, set target hot pressures for each tyre set and log cold/hot readings that are colour-coded against target, with temperature-spread warnings. Hit Auto on a run's conditions to auto-fill the weather for the track and time.

Log issues, turn them into jobs

Record issues against a run (Performance, Software, Mechanical, Electrical…) and click → Job to convert one straight into a workshop job, updating the wear baseline if parts are involved. Everything saves offline and syncs when you reconnect — a status bar shows Saving… / Saved ✓ / Offline · retrying. Print an event debrief when the weekend's done.

Real-time data

Live Timing

Connect to a live timing feed, watch the field on a live scoreboard, and have your car's laps written straight into its run sheet.

Connect to a timing source

bolt Live Timing

Paste a live timing URL and click Resolve & Connect — PitManager works out the timekeeper details and opens a WebSocket. The status dot shows Connected, Connecting, Reconnecting, or Error, and reconnects on its own with backoff if the feed drops.

Read the scoreboard

The Board tab shows the live field: position, car number, driver, team, class, pit count, gap, last lap, best lap, and sector times. Columns are auto-detected from the feed and can be remapped from Options; the header shows time remaining, lap count, and flag state.

Track your car & auto-write laps

In the tracking section, pick the event and session and map your timing car number to your roster. With a car selected on the Current Event page, each lap and sector is written into your run sheet as it's recorded.

💡Multi-tab sync means the Current Event page updates even when Live Timing is open in another tab.

Use the message feed

The Feed tab logs raw data frames. Filter by group (results, tracker, heat state…), pause and resume capture, and click a frame to inspect its full payload — handy for debugging timing data or reviewing a session.

People

Crew

Keep a roster of everyone who works the cars — with roles, contact details, photos, dietary needs, and emergency contacts — ready to assign to events.

Open the crew roster

settings Settings chevron_right Crew

Find your team's people under Settings → Crew. Search by name, email, or phone, group by role, and filter with the role chips. Each row shows whether the member has a linked account or a pending invite.

Add a crew member

Add someone with their name, contact details (with dial-code picker), a colour, and an optional cropped photo. Capture dietary requirements and an emergency contact too — both surface in event planning. Assign a role or one of your custom categories.

Invite them to the app

A roster entry doesn't need an account — but click the mail icon to send an invite when you want them logging in. Roster details and a real user account stay linked once they accept.

Assign and reach them

Assign crew to events and schedule items from the event's Crew tab. Hover any roster row for a contact card with one-tap email, call, and Save contact (vCard) actions — useful for getting numbers onto a phone before you travel.

Incidents

Incident Reports

Document an incident end to end — damage, costed parts and labour, photos and video — and track the repair from trackside to back-on-track. Share a read-only view or export a report.

File an incident

directions_car Car Detail chevron_right Incident chevron_right + Add

On the Incident tab, click + Add and link it to a calendar event, then record the session, turn/location, time, and notes.

Cost the repair

On the Parts tab, build a replacement list straight from your part catalog with quantities, prices, VAT, and optional discounts. Add external repairs and internal labour as Extra Costs. PitManager totals parts, extras, VAT, and grand total — and flags any part missing a price.

Attach photos & mark up damage

Drag photos into the Photos tab and annotate them to point out damage; add video and other files too. A deleted photo can be recovered from the undo toast.

Track repair status

Move the incident along its status stepper: Created → Parts Listed → Quote Received → Parts Ordered → Repairing → Repaired. Adding parts auto-advances a new incident to Parts Listed.

Share or export

Generate a public, read-only share link (choosing whether to include photos and documents) to send to an insurer or customer, or use the report builder to assemble and export a PDF incident report.

Deadlines

Compliance

Never miss an FIA deadline or part-life expiry. Track dated compliance items and documents per car, with colour-coded countdowns and an exportable audit sheet.

Add a reminder

directions_car Car Detail chevron_right Compliance

On the Compliance tab, add an item with a name and an expiry date — an FIA item (extinguisher service, harness expiry, seat date) or any part deadline or certification. Dated documents are tracked in their own section.

Read the countdowns

Each item shows how long is left, colour-coded:

Valid Expiring soon Overdue

A status bar at the top counts how many items are overdue, expiring soon, or valid. Reorder items by dragging or with the up/down buttons.

Export an audit sheet

Generate a printable Compliance Status report listing every FIA & part deadline and car document with its expiry and status — handy for scrutineering or a season-start audit.

Access control

Team & Permissions

Invite people, assign roles, and — when roles aren't enough — build custom permission templates that control exactly which pages, tabs, and cars each person can see and edit.

Roles overview

PitManager has six built-in roles:

Owner — full control, including billing; can't be restricted.
Manager — manages members, roles, and all data.
Engineer — creates and edits most data; no member/billing access.
Mechanic — day-to-day entry: jobs, service, wear, tyres, brakes.
Driver — limited access focused on their own events.
Other — read-only by default.

Invite a member

settings Settings chevron_right Team chevron_right Invite Member

Under Settings → Team, invite someone by email and pick a role. They get a link to register and join. Pending invites stay listed until accepted, and you can change anyone's role from their member card later.

Build custom roles

Open Manage Permissions and click + New Role to create a reusable template. Grant per-tab access (Wear Tracker, Service Log, Tyres, Jobs, Brakes, Events, Incident, Compliance, Stock) with read / create / edit / delete, choose which nav pages they see (Dashboard, Fleet, Calendar, Stock, Current Event, Livetiming), and limit them to all cars or specific cars.

💡Owners and Managers always have full access — restrictions don't apply to them, shown as "Full access (bypassed)".

Per-member overrides

Assign a member a template, then override individual permissions just for them — granting one extra tab or restricting a page. Overrides are marked against the template, and Reset to template reverts them. Removing a member invalidates their access immediately.

Work across multiple teams

The team switcher at the bottom of the sidebar moves you between your personal workspace and any teams you belong to. Set a default team to load on login, and create a new team inline whenever you need one.

Your account

Account & Billing

Manage your personal details, security, subscription, and storage — and your roster profile within each team.

Personal details

settings Settings chevron_right Account

Set your name, phone, and emergency contact, and add a business profile (company name, VAT and registration numbers, invoice address) for invoicing. EU VAT requirements are detected automatically.

Security

Change your password (minimum 8 characters) with a confirmation email, or delete your account — which requires your current password and signs you out everywhere.

Plan & billing

The Billing tab shows your plan — Free, Pro, or Team. Start a free trial, view plans, or manage your subscription. See the pricing page for what each tier includes.

Extra storage

On paid plans, owners and managers can buy extra storage in 100 GB blocks for photos, PDFs, and attachments. Storage usage is broken down by category, user, and file type so you can see what's using space.

Your roster profile

Each team keeps its own profile for you — your photo, phone, dietary needs, and emergency contact for event planning. Edit it from your profile card, and use Sync from account settings to pull details from your main account. Your role and category are set by managers.

Reference data

Brands & Tracks

Shared reference lists that speed up data entry across the team — vehicle brands and models when you add a car, and circuits when you plan an event.

Brands & models

When you add or edit a car, the Brand and Model fields autocomplete from a built-in catalogue of common marques and models. Pick a brand and the model list narrows to that brand.

Adding your own

Type a brand or model that isn't listed and add it inline — it's saved to your team and offered to everyone from then on, so you only enter an unusual car once.

Tracks & layouts

settings Settings chevron_right Tracks

Under Settings → Tracks, keep your own circuits with addresses, multiple layouts and lengths, and an uploaded SVG map. Copy any circuit from the built-in Standard Circuits catalogue with + Add to my tracks, then choose a track when creating an event.